The Awards Committee helps manage the yearly Awards process. This includes voting on proposed changes to the entry rules, finding judges for the Artistic and Technical entries, organizing the entries for judging, overseeing the judging process, and preparing for the Awards Presentation held each year during the ILDA Conference.
Richard Gonsalves is chair of the Awards Committee. ILDA Members can join the committee discussions which are held via a forum at ildamember.com. Please contact Richard if you would like to participate in the discussion. His contact info is on the Committees page.
Selected committee members — usually long-time, active participants — are voting committee members meaning they can vote on various proposals. Proposals which pass are then sent to the ILDA Board. The Board, acting on behalf of all Members, can accept, deny or modify Awards Committee proposals.
These proposals were passed by the Awards Committee to the ILDA Board of Directors in March 2021. The Board then discussed and voted on them. The results are below.
PROPOSAL: Rename the Career Achievement Award for a past, prominent ILDA Member [left unnamed here for privacy purposes]. This would be similar to how the tech awards are officially the “Fenning Award for Technology Achievement”.
RESULT: Did not pass. The CAA will remain the "Career Achievement Award"
PROPOSAL: Keep the following draft language in the 2021 ILDA Awards rules, which extends entries by three months:
Entries must have been finished and documented between October 1, 2019 and May 31, 2021. Note that this is a longer period than normal, due to the widespread shutdown of laser shows beginning mid-March 2020. So we are allowing shows done in the last three months of 2019. [as well as the normal Jan 1 2020 to May 31 2021 eligibility dates]
RESULT: Passed. Three more months of eligibility were added.
PROPOSAL: Add a new special this-year-only (hopefully!) category for COVID-related shows, such as drive-in shows or putting public service messages on buildings, structures, the Pyramids, etc.
RESULT: Did not pass. No special category for COVID-related shows.
PROPOSAL: Given that the Awards Committee voted to require that ILDA use credits on photos and videos that ILDA may use, the board has asked us to look into whether we can adapt the draft "Release" form (https://www.ildamember.com/release) to be added on to the Awards Entry forms for this purpose.
RESULT: Passed. Use or adapt the draft "Release" form.
NOTE: This has not been implemented due to practical problems with the feasibility of managing hundreds of assets such as award videos, photographs, etc. Under the proposal, each of these assets may have differing intellectual property handling requests. Managing this would be extremely difficult and time-consuming.
Instead, the Awards Entry forms clearly state that by entering, the entrant gives specified rights to ILDA for usage. In addition, ILDA is adding credits in situations where it is not clear from the context who the content creator is.
PROPOSAL: If an entry is the only one in its category, then that entry and category is not judged that year. The next year, ILDA will automatically re-enter it. If it remains the only entry (e.g., no one entered in the second year), it will not be judged and will be dropped from the category (essentially holding to be judged over 2 years). If there continues to be only 1 entry in a category over 3 years, the Awards Committee will consider changing or dropping the category.
RESULT: Did not pass. Keep the current system where a single entry automatically receives First Place.
PROPOSAL: If an entry is questionable and would require further study to determine if it meets rules such as for safety, if the determination cannot take a reasonable amount of time, the entry will be immediately disqualified and will not go to judging.
(In previous years, a few questionable entries were allowed to go to judging. Only if they were in the top three of voting would the entry be more exhaustively examined to determine whether it met the rules and could get an Award, or if it was not valid and thus not eligible for an Award.)
RESULT: Passed. Disqualify an entry if a safety or eligibility determination would take too long.
Each year, there are changes to the ILDA Award entry rules. Such changes include: Changing the name and/or description of a category, changing or emphasizing rules and enforcement, changes to how entries are formatted and submitted, and intellectual rights clarifications.
In each year's Entry Form, there is a list of changes since the previous year. Also, in the Entry Form text, a blue color is used to highlight rules etc. that have changed.
Entry forms from previous recent years are here:
2021 - First year online; both Artistic and Technical at this webpage
2020 Artistic, 2020 Technical
2019 Artistic, 2019 Technical
2018 Artistic, 2018 Technical
2017 Artistic, 2017 Technical
2016 Artistic, 2016 Technical
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